Guidelines for CJA/JCA Authors
Canadian Journal of Archaeology (CJA) is the biannual publication of the Canadian Archaeological Association. The CJA publishes original scholarly work on topics pertinent to the field of Canadian archaeology, or of more general theoretical or methodological application. An Editorial Advisory Board assists the Editor with setting the direction of the journal, and with encouraging submissions.
Manuscripts submitted for consideration should not be currently undergoing review by any other publications. If it is determined that manuscripts have been previously published, in part or in full, they will be rejected and returned to the author(s).
Submissions to the CJA are accepted in both English and French. An Associate Editor will redirect, for peer review, all submissions in French. However, all manuscripts in both languages should be sent to the Editor-in-Chief, who will coordinate the redirection of French-language manuscripts.
Several different types of works are published on a regular basis:
- Articles are major research papers on topics of broad interest to archaeologists working within, or interested in, Canadian archaeology, and to informed members of the public.
- Research Reports are shorter in length, more focused in subject, and generally of interest to a more select audience.
- Comment/Discussion provide dissenting or alternative points of view on recently published articles or research report, or present new information pertinent to the topic.
- Forum consists of a position paper received or solicited on current topics in Canadian archaeology that will then be sent by the CJA Editor to a number of individuals for their comments. The position paper and commentaries will subsequently be published together.
- Book Reviews are generally solicited by the Book Review Editor, who is responsible for identifying new or recent publications on topics appropriate for review in the CJA.
EDITORIAL POLICIES AND GUIDELINES
All manuscripts, whether unsolicited or solicited, are subject to review by the Editor and normally by at least two additional peer reviewers. Potential reviewers are selected on the basis of their area of expertise and are also initially contacted to ensure that they are available to review the work within 45 days of receipt. Only then are the reviewers sent a copy of the manuscript, along with a Reviewer’s Comments form and instructions.
The submissions are evaluated for appropriateness of subject matter, originality, quality, clarity, and adherence to the CJA manuscript submission format. Based upon the results of the review, the manuscript may either be:
- Accepted contingent upon requested revisions; or
In the case of significantly divergent reviews, the Editor may seek additional reviews.
Manuscript Preparation and Submission Instructions
Authors should submit to the Editor either the original manuscript and two copies by mail, or an electronic submission (as an e-mail attachment addressed to [email@example.com]) followed by a hard copy by mail or fax.
Electronic submissions are encouraged to speed the review process. See guidelines below for electronic submissions (e.g., acceptable formats for word processor and graphic files).
Regardless of submission method, the manuscript must include all illustrations and tables (see “Tables” and “Figures” sections in “General Style Guide” below). Computer disks should not be sent until a manuscript has been accepted for publication and all necessary revisions have been completed. However, all original art and photographs should be included with the initial submission.
Manuscripts must be double-spaced throughout (including references, figure captions, and all other sections). The manuscript should be laser printed or otherwise appear in clear, dark print on good quality, 8.5 by 11-inch paper. Margins should be 1.5 inches (3.7 cm) across top, bottom, and both sides. Pages should be numbered. Font size should be 12-point. Do not right-justify any text. Do not hyphenate words at the ends of lines.
Submissions that have not followed these basic requirements will be returned to the author(s) for reformatting before the review process commences.
After a manuscript has been accepted and all requested or required revisions completed, only then shouldthe final version be submitted either on disk or as an
e-mail attachment. It should be prepared as a Microsoft® Word document or in “Rich Text Format” (.rtf). Formatting features such as line spacing and type size for headings, references, and figure captions, will be handled by the editorial staff. It is easier to convert files when the text is all in the same format.
However, DO use the following formatting features:
- >Italic and boldface text.
- Superscripts and subscripts: 14C and H2O (do not use manually-raised reduced-point type).
- Curled or slanted, typeset-style quotation marks and apostrophes: “this” and it’s, not "this" and it's.
- Use an en-dash, not a hyphen, for inclusive numbers: 1998–1999, not
1998-1999 (consult your word processor manual to find out if this character is available).
- Use a Symbol-font hyphen for minus and negative numbers if it is available:
e.g., x–y, –50°C, not x-y, -50°C.
- Use ±, not +/–.
Formatting features to AVOID:
- Tabs or indentation at the start of text paragraphs. Use block-style paragraphs.
- More than one hard return between paragraphs or before or after headings; extra returns will be deleted.
- Tabs or hard returns to format References; these will be deleted as our References Cited paragraph style automatically formats references.
- Any fonts other than basic Times Roman and standard Postscript® fonts (Courier, Helvetica, Symbol, and Zapf Dingbats).
Authors are responsible for the accuracy of all quotations and their accurate attribution, and for obtaining permission to use or reproduce photographs, data, and other materials that appear within their submission.
Authors will receive page proofs to be carefully checked for typographical errors. In the case of multiple-authored papers, the proofs will be sent only to the first or designated author. At this stage, major revisions are not acceptable. Outside of typographical errors, minor revisions and updated references may be accepted at the discretion of the Editor.
Whenever possible, page proofs will be sent electronically as PDF (.pdf) files that are readable using Adobe® Acrobat Reader. Authors can obtain this as a free download (both Mac and PC) at http://www.adobe.com. PDF files may be printed, but not modified.
Authors should print the PDF file and make any corrections and notations on it in red ink. Corrected page proofs must be returned to the Editor within 48 hours of receipt, either by courier or by fax. When possible, the Editor will notify the author(s) in advance that page proofs are being sent.
The CJA currently does not have the ability to provide reprints to authors. However, contributors who are not CAA members will receive one copy of the issue in which their contribution appears. We hope to institute a reprint policy in the near future.
Collections of papers on a central theme will be considered for publication of thematic issues of the CJA. The theme must be on a theoretical, methodological, culture historical, or other topic of broad interest to the CAA membership. Individuals should submit a proposal that includes the following items:
- A one to two-page prospectus that clearly presents the theme and provides the rationale for publication in the CJA;
- A complete listing of the contributors and paper titles; and
- The total number of (double-spaced) pages, tables, and figures for both the complete package and for each paper.
If the collection is determined to be appropriate for publication as a thematic issue, then the organizer will be requested to submit the complete package to be peer-reviewed. Each paper in the collection must adhere to the requirements for submissions to the CJA.
Contributors of thematic issues should be aware that the final publication of the collection is contingent upon favorable reviews of all of the papers and receipt by the Editor of the revised papers in a timely fashion. The publication date will be scheduled for as early as possible, bearing in mind that regular submissions that have been reviewed and revised will normally take precedence.
GENERAL STYLE GUIDE
The organization of submissions is expected to include the following sections (where appropriate) in this order:
- Title page
- References Cited
On the title page, the names of all authors should be listed in the order that they are to appear in the final paper, along with their affiliation, mailing address, and e-mail address. The one author who is to receive all correspondence from the Editor should be identified as such, with telephone and e-mail address provided. This title page is required for all submissions, including Book Reviews.
For Articles only, an abstract of approximately 150 words maximum in both official languages is required. The author(s) must assume responsibility for the translation of the abstract. The abstract an important component of the paper and requires careful thought. It is expected to be a statement, not an opinion; a summary, not a promise of the paper. The abstract should identify the key elements, data, and conclusions of the study, while avoiding unnecessary detail.
Authors should strive for clarity. Unnecessary jargon should be avoided. The use of vague culture types or periods, such as “Smith Focus” or “Jones Phase,” should be qualified; these terms may be unfamiliar to those outside of the region and should be briefly described in terms of their general meaning and chronological placement. Authors should also be careful with terms such as “Late Archaic” that vary in time from region to region. Non-gender-specific language is preferred.
Terms used in reference to the indigenous populations of Canada or other countries should follow standard usage and will normally beitalized, e.g., First Nations, Métis, Inuit, Indian, Aboriginal Peoples, Indigenous Peoples.
The basic style of text formatting follows that of American Antiquity. For advice on other aspects of style, authors should consult the Chicago Manual of Style (14th edition) and the Canadian Press Stylebook cap (11th edition). Please note in particular the following items:
Authors are encouraged to use headings judiciously as they can improve substantially the organization and readability of the paper. Primary headings are typed in capital letters and boldface font. Secondary headings are typed with initial capital letters only, in boldface font, and are placed on the left-hand margin. Tertiary headings are typed with initial capital letters only, are italicized, and placed on the left-hand margin. The heading “Introduction” is not to be used.
Notes are allowed when additional information is needed, but should be kept to a minimum.
Within the text, all numbers from zero to nine are spelled out; numbers above 10 appear as Arabic numerals. Any number that begins a sentence is always spelled out. In larger numerals, commas are used in the following manner: 1,000; 10,000; 100,000.
Archaeological sites mentioned in the text should include their provincial or state identification numbers (e.g., EeRb 144; NH-49-20).
Radiocarbon date reporting must include:
- The uncalibrated date in conventional radiocarbon years, as defined by International convention;
- The sample’s measured or assumed stable carbon isotope value (delta-13C);
- The identity of the sample (e.g., charcoal, bone collagen); and
- The lab identification number of the sample.
In running text, a single radiocarbon date would be reported using an expression such as: “The extracted collagen dated to 5590±80 BP (ABC–1234, delta-13C = -20.1),” where 5590 is the age in radiocarbon years before 1950, as provided by the laboratory, and 80 is the laboratory’s estimate of the error at the 1 sigma (one standard deviation) level. “ABC–1234” refers to the laboratory number for the sample, and delta-13C = -20.1 refers to the measured stable carbon isotope value.
Age calibrations should be expressed as one or more ranges of calendar years, accompanied by the appropriate confidence level, and the method of calibration expressly identified (e.g., as a footnote to a table). An example might be:
Lab #: ABC–1234
14C Age: 5590±80 BP
delta-13C (‰): -20.1
Sample type: collagen
Cal age*: cal AD 980–1020 (1s)
*calibrated ages were obtained using the data set INTCAL98 (Stuiver et al. 1998).
In this example, “cal” is understood to mean “calibrated,” not “calendar.”
All units of measurement are to be metric. If Imperial (i.e., English) measures are required, as in the case of older site reports, then these are presented in parenthesis follow-ing the metric equivalent. Standard abbreviations of metric measurements (e.g., km, m, ha, m asl) are to be used, with a space between the numeral and measure (e.g., 8 km).
Spelling generally follows Canadian preferences; when spelling is in question, authors should consult such references as the ITP Nelson Canadian Dictionary of the English Language. One exception, however, is the use of “meters” (not “metres”).
This section is used at the discretion of the author. It includes acknowledgment of individuals and organizations that have contributed to the research and/or writing of the contribution, and identifies the source of funding and other support that the author(s) received.
All references cited in the text should appear in the References Cited section, and vice versa. References Cited appears at the end of the text, and before any Tables or Figures. Please use initials only for names, with a space between the first and second initials. Authors should take spe-cial care to ensure that this section is both accurate and complete by checking references in text against those listed in the citations section, and vice versa.
Citation style is the same as used in American Antiquity. Please see recent issues of that journal for examples or consult the comprehensive style guide that appears in American Antiquity 57(4): 749–770 in 1992.
Tables should be created using the table function of your word processor or as tab-separated columns, or created in Microsoft® Excel. Do not use customized shading or ruling. Do not use a multiple-column layout instead of a dedicated table format. Each table should be included as an individual file, not embedded in the main text file. Please note that camera-ready copy will only be used for complicated tables that cannot easily be reproduced by our page layout program. If you must submit camera-ready tables they should be laser-printed or of comparable quality. When preparing tables, the final page size of the journal should be taken into account. Tables that are too large and do not reduce clearly and legibly will be returned to the author(s) for redrafting.
All drawings, maps, plans, and plates are termed “Figures” and must be labeled sequentially. Figures should be submitted as separate digital files, NOT embedded in the text file. Figure captions should be attached at the end of the word processing file corresponding to the article, not embedded in the graphic file.
For vector graphics (illustrations that use equations to describe the lines, curves, and areas that make up an image), files should be in either Adobe® Illustrator v. 11.0 or earlier (.ai) or Encapsulated Postscript® (.eps) format. Both formats can easily be edited and imported. Single page PDF files can be imported, but cannot be edited—they must be camera-ready.
For bitmap graphics (digitized photos, scanned images), the following formats are preferred: Photoshop® v 4.0 through 8.0 (.psd), JPEG (.jpg), TIFF (.tif), and EPS. Such graphics reproduce well when printed at their original size, but information can be lost or distorted with rescaling. Please set image size to match the expected print size. Recommended resolution is 300 dpi (dots per inch).
If digital files cannot be submitted, then original, camera-ready copy must be produced. Maximum figure size that will be accepted is 8 x 10 inches (20 x 25 cm). Illustrations will be reduced as necessary for publication, with maximum published illustrations being no larger than 5 x 7 1/2 inches (13 x 19 cm). When planning figures, leave sufficient room for the caption to appear on that page. Choose line and font size carefully to insure that they will reduce clearly.
Each figure must be numbered, with the following information clearly noted on the reverse side: lead author’s last name, ms. title (brief), and figure number. This information should either be written lightly in pencil or on a note taped to the figure; this information should not be visible from the front.
All graphics should be in grayscale or black and white, not colour. Only in special instances will the publication of colour images be considered. When scanning a colour print or illustration, it should be converted to grayscale within your graphics program (e.g., Photoshop). Colour prints or illustrations submitted as camera-ready copy will be processed in this way.
Authors should make the effort to submit illustrations that will reproduce well. The Editor will return photographs or scanned images that contain excessive shadows, blurred images, or similar problems. The editorial staff may do minor retouching; the cost of more extensive corrections to scanned images will be charged to the author (if such services are available) or left entirely to the author to resubmit.