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INSTRUCTIONS TO CJA/JCA AUTHORS
The Canadian
Journal of Archaeology (CJA) is the biannual publication
of the Canadian Archaeological Association. The CJA publishes
original scholarly work on topics pertinent to the field of
Canadian archaeology, or of more general theoretical or methodological
application. An Editorial Advisory Board assists the Editor
with setting the direction of the journal, and with encouraging
submissions.
Manuscripts submitted for consideration should
not be currently undergoing review by any other publications.
If it is determined that manuscripts have been previously published,
in part or in full, they will be rejected and returned to the
author(s).
Submissions to the CJA are accepted
in both English and French. An Associate Editor will redirect,
for peer review, all submissions in French. However, all manuscripts
in both languages should be sent to the Editor-in-Chief, who
will coordinate the redirection of French-language manuscripts.
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Several different types of works
are published on a regular basis:
- Articles are major research papers
on topics of broad interest to archaeologists working within,
or interested in, Canadian archaeology, and to informed members
of the public.
- Research Reports are shorter in length,
more focused in subject, and generally of interest to a more
select audience.
- Comment/Discussion provide dissenting or
alternative points of view on recently published articles or
research report, or present new information pertinent to the
topic.
- Forum consists of a position paper received
or solicited on current topics in Canadian archaeology that
will then be sent by the CJA Editor to a number of individuals
for their comments. The position paper and commentaries will
subsequently be published together.
- Book Reviews are generally solicited by
the Book Review Editor, who is responsible for identifying
new or recent publications on topics appropriate for review
in the CJA.
EDITORIAL
POLICIES AND GUIDELINES
All manuscripts, whether unsolicited
or solicited, are subject to review by the Editor and normally
by at least two additional peer reviewers. Potential reviewers
are selected on the basis of their area of expertise and are
also initially contacted to ensure that they are available to
review the work within 45 days of receipt. Only then are the
reviewers sent a copy of the manuscript, along with a Reviewer’s
Comments form and instructions.
The submissions are evaluated for appropriateness
of subject matter, originality, quality, clarity, and adherence
to the CJA manuscript submission format. Based upon the results
of the review, the manuscript may either be:
(a) Accepted;
(b) Accepted contingent upon requested revisions; or
(c) Rejected.
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In the case of significantly divergent reviews,
the Editor may seek additional reviews.
Manuscript
Preparation and Submission Instructions
Authors should submit to
the Editor either the original manuscript and two
copies by mail, or an electronic submission (as an
e-mail attachment addressed to [cjaeditor@canadianarchaeology.com])
followed by a hard copy by mail or fax.
Electronic submissions are encouraged to speed
the review process. See guidelines below for electronic submissions
(e.g., acceptable formats for word processor and graphic files).
Regardless of submission method, the manuscript
must include all illustrations and tables (see “Tables” and “Figures” sections
in “General Style Guide” below). Computer disks should
not be sent until a manuscript has been accepted for publication
and all necessary revisions have been completed. However, all
original art and photographs should be included with the initial
submission.
Manuscripts must be double-spaced throughout
(including references, figure captions, and all other sections).
The manuscript should be laser printed or otherwise appear in
clear, dark print on good quality, 8.5 by 11-inch paper. Margins
should be 1.5 inches (3.7 cm) across top, bottom, and both sides.
Pages should be numbered. Font size should be 12-point. Do not
right-justify any text. Do not hyphenate words at the ends of
lines.
Submissions that have not followed these basic
requirements will be returned to the author(s) for reformatting
before the review process commences.
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After a manuscript has been accepted and all
requested or required revisions completed, only then shouldthe
final version be submitted either on disk or as an
e-mail attachment. It should be prepared as a Microsoft® Word document
or in “Rich Text Format” (.rtf). Formatting features such
as line spacing and type size for headings, references, and figure captions,
will be handled by the editorial staff. It is easier to convert files
when the text is all in the same format.
However, DO use
the following formatting features:
- Italic and boldface text.
- Superscripts and subscripts: 14C
and H2O (do not use manually-raised reduced-point
type).
- Curled or slanted, typeset-style quotation
marks and apostrophes: “this” and it’s, not "this" and
it's.
- Use an en-dash, not a hyphen, for inclusive
numbers: 1998–1999, not
1998-1999 (consult your word processor manual to find out if this character
is available).
- Use a Symbol-font hyphen for minus and negative
numbers if it is available:
e.g., x–y, –50°C, not x-y, -50°C.
- Use ±, not +/–.
Formatting features to AVOID:
- Tabs or indentation at the start of text
paragraphs. Use block-style paragraphs.
- More than one hard return between paragraphs
or before or after headings; extra returns will be deleted.
- Tabs or hard returns to format References;
these will be deleted as our References Cited paragraph style
automatically formats references.
- Any fonts other than basic Times Roman and
standard Postscript® fonts (Courier, Helvetica, Symbol,
and Zapf Dingbats).
Authors are responsible for the accuracy of
all quotations and their accurate attribution, and for obtaining
permission to use or reproduce photographs, data, and other materials
that appear within their submission.
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Page
proofs
Authors will receive page proofs to be carefully checked for typographical
errors. In the case of multiple-authored papers, the proofs will be sent
only to the first or designated author. At this stage, major revisions
are not acceptable. Outside of typographical errors, minor revisions
and updated references may be accepted at the discretion of the Editor.
Whenever possible, page proofs will be sent
electronically as PDF (.pdf) files that are readable using Adobe® Acrobat
Reader. Authors can obtain this as a free download (both Mac
and PC) at http://www.adobe.com.
PDF files may be printed, but not modified.
Authors should print the PDF file and make
any corrections and notations on it in red ink. Corrected page
proofs must be returned to the Editor within 48 hours of receipt,
either by courier or by fax. When possible, the Editor will notify
the author(s) in advance that page proofs are being sent.
Reprints
The CJA currently does not have the ability to provide reprints to authors.
However, contributors who are not CAA members will receive one copy
of the issue in which their contribution appears. We hope to institute
a reprint policy in the near future.
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Thematic
Issues
Collections of papers on a central theme will be considered for publication
of thematic issues of the CJA. The theme must be on a theoretical, methodological,
culture historical, or other topic of broad interest to the CAA membership.
Individuals should submit a proposal that includes the following items:
- A one to two-page prospectus that clearly
presents the theme and provides the rationale for publication
in the CJA;
- A complete listing of the contributors
and paper titles; and
- The total number of (double-spaced) pages,
tables, and figures for both the complete package and for each
paper.
If the collection is determined to be
appropriate for publication as a thematic issue, then the organizer
will be requested to submit the complete package to be peer-reviewed.
Each paper in the collection must adhere to the requirements
for submissions to the CJA.
Contributors of thematic issues should
be aware that the final publication of the collection is contingent
upon favorable reviews of all of the papers and receipt by
the Editor of the revised papers in a timely fashion. The publication
date will be scheduled for as early as possible, bearing in
mind that regular submissions that have been reviewed and revised
will normally take precedence.
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GENERAL STYLE
GUIDE
Organization
The organization of submissions
is expected to include the following sections (where
appropriate) in this order:
- Title page
- Abstract
- Text
- Acknowledgments
- References Cited
- Tables
- Figures
Title page
On the title page, the names of all
authors should be listed in the order that they are to appear
in the final paper, along with their affiliation, mailing address,
and e-mail address. The one author who is to receive all correspondence
from the Editor should be identified as such, with telephone
and e-mail address provided. This title page is required for
all submissions, including Book Reviews.
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Abstract
For Articles only, an abstract of approximately 150 words maximum in
both official languages is required. The author(s) must assume responsibility
for the translation of the abstract. The abstract an important component
of the paper and requires careful thought. It is expected to be a
statement, not an opinion; a summary, not a promise of the paper.
The abstract should identify the key elements, data, and conclusions
of the study, while avoiding unnecessary detail.
Text
Authors should strive for clarity. Unnecessary
jargon should be avoided. The use of vague culture types or
periods, such as “Smith Focus” or “Jones
Phase,” should be qualified; these terms may be unfamiliar
to those outside of the region and should be briefly described
in terms of their general meaning and chronological placement.
Authors should also be careful with terms such as “Late
Archaic” that vary in time from region to region. Non-gender-specific
language is preferred.
Terms used in reference to the indigenous
populations of Canada or other countries should follow standard
usage and will normally beitalized, e.g., First Nations, Métis,
Inuit, Indian, Aboriginal Peoples, Indigenous Peoples.
The basic style of text formatting follows that of American Antiquity.
For advice on other aspects of style, authors should consult the Chicago
Manual of Style (14th edition) and the Canadian Press Stylebook cap (11th
edition). Please note in particular the following items:
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Headings
Authors are encouraged to use headings
judiciously as they can improve substantially the organization
and readability of the paper. Primary headings are typed in
capital letters and boldface font. Secondary headings are typed
with initial capital letters only, in boldface font, and are
placed on the left-hand margin. Tertiary headings are typed
with initial capital letters only, are italicized, and placed
on the left-hand margin. The heading “Introduction” is
not to be used.
Notes
Notes are allowed when additional information
is needed, but should be kept to a minimum.
Numbers
Within the text, all numbers from zero
to nine are spelled out; numbers above 10 appear as Arabic
numerals. Any number that begins a sentence is always spelled
out. In larger numerals, commas are used in the following manner:
1,000; 10,000; 100,000.
Archaeological
Sites
Archaeological sites mentioned
in the text should include their provincial or state
identification numbers (e.g., EeRb 144; NH-49-20).
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Radiocarbon
Dates
Radiocarbon date reporting
must include:
- The uncalibrated date in conventional radiocarbon
years, as defined by International convention;
- The sample’s measured or assumed
stable carbon isotope value (delta-13C);
- The identity of the sample (e.g., charcoal,
bone collagen); and
- The lab identification number of the sample.
In running text, a single radiocarbon
date would be reported using an expression such as: “The
extracted collagen dated to 5590±80 BP (ABC–1234,
delta-13C = -20.1),” where 5590 is the age
in radiocarbon years before 1950, as provided by the laboratory,
and 80 is the laboratory’s estimate of the error at the
1 sigma (one standard deviation) level. “ABC–1234” refers
to the laboratory number for the sample, and delta-13C
= -20.1 refers to the measured stable carbon isotope value.
Age calibrations should be expressed
as one or more ranges of calendar years, accompanied by the
appropriate confidence level, and the method of calibration
expressly identified (e.g., as a footnote to a table). An example
might be:
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Lab #:
ABC–1234
14C Age:
5590±80 BP
delta-13C
(‰):
-20.1
Sample type:
collagen
Cal age*:
cal AD 980–1020 (1s)
*calibrated
ages were obtained using the data set
INTCAL98 (Stuiver et al. 1998).
In this example, “cal” is
understood to mean “calibrated,” not “calendar.”
Measurements
All units of measurement are to be metric.
If Imperial (i.e., English) measures are required, as in the
case of older site reports, then these are presented in parenthesis
follow-ing the metric equivalent. Standard abbreviations of
metric measurements (e.g., km, m, ha, m asl) are to be used,
with a space between the numeral and measure (e.g., 8 km).
Spelling
Spelling generally follows Canadian
preferences; when spelling is in question, authors should consult
such references as the ITP Nelson Canadian Dictionary of the
English Language. One exception, however, is the use of “meters” (not “metres”).
Acknowledgments
This section is used at the discretion
of the author. It includes acknowledgment of individuals and
organizations that have contributed to the research and/or
writing of the contribution, and identifies the source of funding
and other support that the author(s) received.
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References
Cited
All references cited in the
text should appear in the References Cited section,
and vice versa. References Cited appears at the end
of the text, and before any Tables or Figures. Please
use initials only for names, with a space between
the first and second initials. Authors should take
spe-cial care to ensure that this section is both
accurate and complete by checking references in text
against those listed in the citations section, and
vice versa.
Citation style is the same as used in
American Antiquity. Please see recent issues of that journal
for examples or consult the comprehensive style guide that
appears in American Antiquity 57(4): 749–770 in 1992.
Tables
Tables should be created using the table
function of your word processor or as tab-separated columns,
or created in Microsoft® Excel. Do not use customized shading
or ruling. Do not use a multiple-column layout instead of a
dedicated table format. Each table should be included as an
individual file, not embedded in the main text file. Please
note that camera-ready copy will only be used for complicated
tables that cannot easily be reproduced by our page layout
program. If you must submit camera-ready tables they should
be laser-printed or of comparable quality. When preparing tables,
the final page size of the journal should be taken into account.
Tables that are too large and do not reduce clearly and legibly
will be returned to the author(s) for redrafting.
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Figures
All drawings, maps, plans, and plates
are termed “Figures” and must be labeled sequentially.
Figures should be submitted as separate digital files, NOT
embedded in the text file. Figure captions should be attached
at the end of the word processing file corresponding to the
article, not embedded in the graphic file.
For vector graphics (illustrations that
use equations to describe the lines, curves, and areas that
make up an image), files should be in either Adobe® Illustrator
v. 11.0 or earlier (.ai) or Encapsulated Postscript® (.eps)
format. Both formats can easily be edited and imported. Single
page PDF files can be imported, but cannot be edited—they
must be camera-ready.
For bitmap graphics (digitized photos,
scanned images), the following formats are preferred: Photoshop® v
4.0 through 8.0 (.psd), JPEG (.jpg), TIFF (.tif), and EPS.
Such graphics reproduce well when printed at their original
size, but information can be lost or distorted with rescaling.
Please set image size to match the expected print size. Recommended
resolution is 300 dpi (dots per inch).
If digital files cannot be submitted,
then original, camera-ready copy must be produced. Maximum
figure size that will be accepted is 8 x 10 inches (20 x 25
cm). Illustrations will be reduced as necessary for publication,
with maximum published illustrations being no larger than 5
x 7 1/2 inches (13 x 19 cm). When planning figures, leave sufficient
room for the caption to appear on that page. Choose line and
font size carefully to insure that they will reduce clearly.
Each figure must be numbered, with the
following information clearly noted on the reverse side: lead
author’s last name, ms. title (brief), and figure number.
This information should either be written lightly in pencil
or on a note taped to the figure; this information should not
be visible from the front.
All graphics should be in grayscale
or black and white, not colour. Only in special instances will
the publication of colour images be considered. When scanning
a colour print or illustration, it should be converted to grayscale
within your graphics program (e.g., Photoshop). Colour prints
or illustrations submitted as camera-ready copy will be processed
in this way.
Authors should make the effort to submit illustrations
that will reproduce well. The Editor will return photographs
or scanned images that contain excessive shadows, blurred images,
or similar problems. The editorial staff may do minor retouching;
the cost of more extensive corrections to scanned images will
be charged to the author (if such services are available) or
left entirely to the author to resubmit.
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